You need to keep holding meetings in business to deliberate the way forward and discuss important matters but if people are required to travel every time for this it won’t be easy. Traveling for meetings takes too much time and money too. Therefore, it is high time you switched to free conference calls. Everyone will be able to remain wherever they are and carry out their duties and still carry on with the meetings. Even if it is within the same company, team members can use free conference calls to communicate with each other quickly, and effectiveness is guaranteed in this case. Everyone gets a chance to speak in the meetings when it comes to free conference calls and the target person can be addressed directly. Because you will be communicating verbally you can use the necessary cues to emphasize points, crack a joke or other aspects in order to ensure the message is communicated effectively. Just indicating that the message is urgent does not mean people will take action, and there is also the possibility of being misunderstood. On top of that, it is easy for the leaders to set the mood and direction during these calls for the other members of the team to follow.
You will have clear information concerning all the people who will be attending the meeting. Also, you will be able to see the names, titles and even departments that are represented. If a company has many departments it will not be in favor of the set goals if each is operating with no regard for the other. There will be few hiccups if all the departments are deliberating about the best ways they can continue working together. This is also a great platform for the top leaders to insist on why collaboration is crucial in such a case. Without collaboration, even the simplest tasks will require the concerned parties to keep calling for that to be done.
If you have received chain emails you know how hard it is to figure them out which is why you need to opt for free conference calls. Following through to see the most recent message and replying is an extreme sport. It might be bearable if this happens just once but with each department using chain emails to communicate to the others things can become quite complicated and going on with the other tasks can be hindered by this. There won’t be a need for chain email when every important is discussed during free conference calls. After the meeting, everyone will be busy with work.